Enter One Off Pay Details in Advance

Owned by Infinet Support (Unlicensed)
Last updated: Aug 01, 2023

Overview

Other than adding one off lines to a payslip during a Pay Run, you can also create One Off Pay Details (PSD's / Payslip Details) separately. This allows you to handle a variety of scenarios (e.g. Upcoming Bonuses, UK Statutory Maternity Leave, etc.) in advance.

Any One Off Pay Details created in advance, will then (in future) be automatically picked up and processed when running Payroll if no Date is set.

IF YOU ENTER A DATE AGAINST A PAYSLIP LINE, THEN THIS TRANSACTION WILL THEN PULL INTO THE PAY RUN PERIOD DATE RANGE IT FALLS IN.
Do not enter the Date/Pay Day Date fields to match the Pay Day Date of your pay run.  Its all about the pay run period Start to End Date range.

How to create

On this page

  1. To manually create One Off Pay Details outside of a Pay Run process, go to: Payroll Administration > Payroll Activities > Enter One Off Pay Details


  2. Enter the Pay Details you'd like to create
    1. Each line represents a single PSD / Payslip Detail that will be created
    2. You can only change the Subsidiary and Employee Sort Order drop downs if no lines have been added
    3. Although the system will handle ~150 lines at a time. We recommend you Submit (save) often - e.g. every 50 lines.


  3. To save the PSD's, click the Submit button.


Viewing existing One Off Pay Details

One Off Pay Details are Payslip Details that have not been associated to a Payslip yet (I.e. not processed via Payroll). As such, they can easily be viewed by:

  1. Going to Enter One Off Pay Details screen, selecting a Subsidiary (if applicable) and switching to the Existing tab.


  2. Navigating to Payroll Records > Payslip Detail Records, and changing the View dropdown to PR-For Processing Template. You may wish to modify this search by clicking Edit View.
            

  3. Navigating to a specific Employee and the Payroll > Payslip Details tab. You may need to change the view.

Setting Default Values

To assist with and speed-up the entry of One Off Pay Details, you can set a number of Default Values in the top part of the form. With each additional line, these values will be pre-filled below.

Processing One Off Pay Details

Any previously created Pay Details for an employee will be automatically included when running payroll. When processing a Pay Run, the system will pickup any un-processed Pay Details that have a (processing) Date on or before the End Date of the Pay Run being processed.

You will be able to review the Pay Details once you get to the Process Payslips stage.