Statutory Maternity Calculator
- Infinet Support (Unlicensed)
- Emma Rushbrook (Unlicensed)
This function currently only supports the “Weekly Calculation” (for Monthly paid staff it still works, but calculates the payments weekly), please ensure you validate all inputs and outputs and report any issues or queries to uksupport@infinetcloud.com
To calculate Statutory Maternity Pay (SMP) and Top Up you can use the SMP Calculator - this will calculate the payments the employee is due on a weekly basis but respect the Employee Pay Frequency (dependent on your preference and the employee’s pay frequency) and will also create the payslip details in advance to be processed on the pay runs.
Using the SMP Calculator
Without Top Up
Navigate to Payroll Administration > UK Reports > SMP Calculator
Select the employee in question - this will default the Pay Frequency from the employee record
Enter the Start Date and Due Date - this will populate the Eighth Week Date, Fifteenth Week Date, Relevant Period Start Date, Relevant Period End Date, Relevant Period Earnings, Relevant Periods, Average Yearly Earnings and also calculate the Average Weekly Earnings.
Click Calculate
This will then calculate the Payments on a monthly frequency
If you wish you can change the Pay Frequency to Weekly and click Recalculate - this will work even if the employee is not on a weekly pay frequency
This will calculate the Payments on a weekly frequency
Click “Create Payments” to generate the payslip details, one for each week or one for each month depending on your pay frequency.
If you do not believe that the data populated in step 3 - the dates or the values - is correct, these fields can be overridden as you believe they should be.
With Top Up
When you click create payments using the Top Up this will create two Payslip Details for each period, one for SMP and one for the Top Up
Navigate to Payroll Administration > UK Reports > SMP Calculator
Select the employee in question - this will default the Pay Frequency from the employee record
Enter the Start Date and Due Date - this will populate the Eighth Week Date, Fifteenth Week Date, Relevant Period Start Date, Relevant Period End Date, Relevant Period Earnings, Relevant Periods, Average Yearly Earnings and also calculate the Average Weekly Earnings.
Enter a check in the “Enable Company Top Up” box
Chose a Top Up Method - Average Weekly Earnings (this will base the top up on weekly periods to the Average Earnings) or Annual Salary (tops up monthly to the average monthly salary)
Enter the Company Top Up information - how many weeks top up and what percentage to top up to
Click “Calculate”
You can then click “Create Payment” To generate the payslip details
Based on AWE
Based on Annual Salary
Before you have created the payments you can amend any of the choices and data as required and click “Recalculate” to recalculate the payments.
Employee Record
Once the payments have been created this will also set the end date on the employee’s Base Salary pay component so that the system does not continue to pay Base Salary for the duration of the employees Maternity Leave.
It will also create either one Pay Component (SMP) or two (SMP and Company Top Up) on the employees record.
You can use these Pay Components to review any of the outstanding payments and the payment history (i.e those that have already been paid).
Open the Pay Component by clicking the ID. You can then click the “Custom” tab and this will show you the payslip details which have been created.
If they have a Pay Run ID or Payslip they have been paid already.
Useful Links
HMRC Guidance on Maternity Leave