7. Leave Info tab

Owned by Former user (Deleted)
Last updated: Dec 30, 2019 by Infinet Support (Unlicensed)

Leave Entitlements

The defaults for the following fields are pulled from the configuration. Select the correct option depending on the State and entitlements of the employee. Any greyed out fields will get populated once you start using ICS payroll.


  • Annual Leave Entitlement - select the correct entitlement for this employee
  • Personal Leave Entitlement - select the correct entitlement for this employee
  • LSL Entitlement - select the correct entitlement for this employee.  Anniversary dates may be affected by maternity leave etc.
Employee Setup Guide

Tip!

You can't directly edit Leave Balances. Once you've saved the employee then you can import any balances (e.g. Annual Leave Balance).

See Import Leave Balances for more information.

Important!

If you're editing an existing employee and any of the anniversary dates for their leave entitlements (e.g. Long Service Leave) are wrong, then it's likely that their 'Hire Date' or 'Continuous Service Start Date' is set incorrectly. It is important that the employee's Hire Date is correct.

To set the Hire Date field, navigate to the Human Resources tab.

Options fields

  • Process Leave Externally - leave accruals will not be calculated in ICS Payroll if this is selected
  • Exclude Public Holidays - mark this checkbox if you do not want timesheets for public holidays to be created in the pay run.  Typically this is for casuals
  • Exclude Public Hols From Leave Request - mark this checkbox if you want to exclude public holidays in annual leave calculations
  • ESS Delegated Access - select an option if you want this employee to access the ESS on behalf of another employee(s)
  • ESS Delegate For - If ESS Delegated Access is set to Employee Defined, select the specific employees they should have access to
  • ESS Approval Access - select an option if you want this employee to approve leave on behalf of another employee(s)
  • ESS Approval For - If ESS Approval Access is set to Employee Defined, select the specific employees they can approve leave on behalf of for
     

Info

ESS stands for Employee Self Service and is accessible using the Employee Centre role.


Calculation Data

  • Continuous Service Start Date - defaults from Hire Date (on HR tab) and is used for leave calculations e.g. Long Service Leave
  • Other greyed out fields are used for calculations and will be automatically populated


Important!

If you're editing an existing employee and believe the calculated Years of Service amount or Continuous Service Start Date field is wrong, then it's likely that their Hire Date is set incorrectly. It is important that the employee's Hire Date is correct.

To set the Hire Date field, navigate to the Human Resources tab.



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