Enter Employee Time

The Enter Employee Time screen shows a list of basic time entries by Employee by Pay Component. It will include any non-variable pay components including salary/wages, normal time, overtime, leave and anything that is time related (e.g. hours not $).

For pay components where the quantity was entered as 0 you will need to enter the correct quantity.

You can add additional lines, such as any Annual Leave taken if Leave Management has not been implemented.

Tips on Entering Employee Time

Leave - If you are using NetSuite time integration and ICS Leave Management you will be able to see Leave that has been approved.

Public Holidays - If you have NetSuite time integration and ICS Leave Management, Public Holidays based on the Employee's payroll state will come into Employee Time automatically.

Manual Leave - Enter any ad-hoc variations by inserting a new line, selecting the employee, select leave type and enter hours.

Overtime - Overtime can be setup on the Employee permanently or added manually as required.

Part Period Reductions - Use the subtype "Part Period Reduction" to reduce an employee's normal time hours if they started or finished employment mid pay period.

Manual Additions - Use the insert/add button to create a new line, select the employee and subtype, then enter the number of hours.

Submit Later - Use "Submit Later" button to save what you have done. The timesheet records will be linked to the pay run record where they can then be edited. If you go back into the Enter Employee Time screen, the previously saved timesheets will not reappear.

Save & Continue - Use "Save & Continue" button to save your entries. Like Submit Later except that you can click on Enter Timesheets on the pay run and see all your previously saved timesheets when you mark the "Show Saved Basic Time" checkbox.

Click on Submit to process the Employee Time Entered.

Pay Run Processing Guide

Processing

Depending on the size of your pay run, when you click on Submit, the processing may be immediate or scheduled.

If the process is immediate, the screen for the next step of the pay run will appear.
If the process is scheduled, the Pay Run record will appear, click on Refresh to update the pay run status.

When the scheduled process has finished, the Pay Run Stage will show "Time Entered". To proceed to the next step of the pay run, select Enter Variable Components

If there are no variable pay components set up on your employees, the next step will be to Process Payslips