To pay an employee (or employees) outside of a normal pay frequency you should process an Adjustment Pay Run. Some of the common scenarios that may require you to do an Adjustment Pay Run: |
This page provides generic instructions and specific steps for a number of common scenarios. All of the steps and fields are also covered in the Process a Pay run Guide. Depending on your scenario, you may need to set/unset some fields and enter different information at various stages to what is described. |
Do not use the Auto Pay function when running an adjustment run. |
At the Enter Employee Time stage, adjust each employee's time accordingly. If there are no hours to add click Skip and move on to step 4.
If you are not adjusting something time related you MUST press "Skip". |
It's important to remember:
You should set the hours to what they are owed as any time entered here will be on-top of what the employee was already paid in the standard payrun
Therefore, if the employee's total hours for the week were 40 but were only paid 25 then you should set the Hours field to be the difference - I.e. what they're owed (15 hours)For more information see Enter Employee Time of the Pay Run Processing Guide
Enter your one-offs (adjustments)
For more information refer to Enter One Offs of the Pay Run Processing Guide.
The system will also process existing One-Off details "for processing" and any One-Offs entered in advance with a date within the pay run period. |
At the Approve Payslips stage review each payslip, paying special attention to the figures, including the relevant tax and NI lines.
If you make any further changes to a payslip then you will need to recalculate it - for more information see Recalculating a Payslip
You may also want review the Approve Payslips page of the Pay Run Processing Guide
This will not calculate the Pension refund for the overpayment. You will need to calculate these and add them in as payslip details with the refund amount as a negative. Please see instruction on pension refunds here. |
If the employee has nil net pay then you cannot finalise using EFT. You will need to: