Run Payroll

Run Payroll

Pay Run Process

Go to Payroll Administration > Payroll Activities > Start New Pay Run

• Subsidiary  - Select Subsidiary if OneWorld account.
• Pay Run Type  - Select Standard or Adjustment.  Adjustment is for when you may have completed a standard pay run but may need to do an additional pay run for some reason, such as an out of cycle bonus.
  
• Pay Period – Select the pay frequency.
• Period Start Date – This will default to the next one for the pay frequency selected.  You will need to manually select this for the first time you run it.
• Period End Date – This will calculate based on start date and pay period.  This date determines the date the posting journal will be created.
• Pay Date – The date you want to go on the ABA file and payment journal.
• Sort Order - Select how you would like to sort the employees on this screen.
  
• Filter Department – used to restrict the employees in each pay run by Department.
• Filter Location – used to restrict the employees in each pay run by Location.
  
• Filter Class – used to restrict the employees in each pay run by Class.
  
• Filter Pay Date – for employees being paid on different day but same pay frequency.
• Autopay – if selected you can choose a start and end step for the pay run.  
  
• Accrue Leave – available on adjustment runs.  This will ensure leave history accruals are calculated if marked.  It would be unmarked if the adjustment run is just for a bonus or commission.
  
• Use Period Data – available on adjustment runs.  This ensures that tax is calculated based on any other standard pay run for the same period.  The period start and end date must be the same as the standard run if you use this checkbox.
• Skip Pay Components – available on adjustment runs.   The pay run will not create the basic timesheets from the employees pay components if this is marked. 
  
• Total Lines – can be used as a quick check to see if all employees are selected

The bottom part of this screen shows a list of employees and their basic employee information including base salary, tax scale etc. It is recommended that this is reviewed to ensure that this level of information is correct.  You can click on the employee name, which opens the employee record in a new tab and you can make any required changes before continuing.
 
Unmark the employees you want to exclude from your pay run.
 
Click on Submit – this creates the pay run record and empty payslip records and loads basic timesheets based on the pay components set up on the employees selected.