The IR345 is used to record and pay the deductions made from employees pay. This form should correspond to a payment made to Inland Revenue (either directly, electronically or via a Westpac Branch).
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KiwiSaver Employment Details form
The KiwiSaver employment details (KED) form allows employers to electronically notify Inland Revenue of:
- New employees, who meet KiwiSaver automatic enrolment eligibility criteria (KS1);
- Existing employees, who are not subject to the automatic enrolment rules but decide to join KiwiSaver without actively choosing a KiwiSaver provider (also treated as a „default enrolment‟); and
- Employees who have been automatically enrolled, but have opted out of KiwiSaver (KS10).
To generate the KED report file follow these steps:
- From the menu, navigate to Payroll Administration > NZ Reports > IRD Reports
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- > New
The below report screen will display
- Select the correct Subsidiary then select Report Type of
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- KED.
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- The page will refresh once the report type is selected so selecting the subsidiary first ensures the data returned is filtered properly.
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- A preview of the employee data will be shown and dates defaulted for Reporting Period Start Date and Period End Date.
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- As reporting is generally done for last month the dates default to the month prior to the current
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- date. To change the date ranges click on the arrows at the top of the page.
- To create the IR file click the Save button.
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- Depending on the number of employees that are included on the submission the process will generate the file
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- immediately or schedule. If the process schedules click the refresh button periodically until the process is complete. It should not take more than 5 minutes. Any error messages will appear in user notes section and you should Contact Support for assistance.
- The Report File will be available inline. Review the IR file and upload via the IRD portal.
The file will be available for download here:
