Overview
The MyPay Time features offer the ability to create specific settings for Time Entry. The easy-to-use interface allows a unique set-and-forget configuration sets specific to your organisation and/or Employees.
1. Default Configuration
You can use MyPay Time features without configuring any option. The following are the parameters used:
Period Start Day: Monday
Period Length: 7
Time increments: 1
- Allow Project Tasks
- Allow Memo
Allow Service Items
Allow Pay Items
2. Overriding the Default Configuration
As a MyPay Admin, you can easily override the above default configuration by creating a New Time Configuration. Time configurations can be applied in two ways (see below).
To create a new Time Configuration, follow these steps:
I. Log into MyPay using ADMIN user (see the Administration menu across the menu bar)
II. As an ADMIN on the main menu bar, choose: Administration
III. On the left menu bar, choose: Time & Allowance → Configuration and click Create
IV. Set the configuration fields as follows:
1. Name: Enter a descriptive name for this time configuration (* mandatory field)
2. Period Start Day: Select the day of the week that time entries commence. (* mandatory field)
3. Period Start Date: Select the date this configuration will start from (* mandatory field)
4. Close Date: Select the date this configuration ends at
5. Enabled Fields: Select fields to show in the Timesheet (Right side of the List contains active fields)
6. Column Count: Select how many columns to use in the Timesheet (* mandatory field)
7. Notifications: check/uncheck to suppress notifications
8. Start/End on period entry: check/uncheck to enter daily Start and Finish times and have the system calculate hours/minutes
9. Service Items Mandatory: check (mandatory) or uncheck (optional).
10. Pay Items Mandatory: check/uncheck to enforce Pay Component Sub Type list
11. Related Records Mandatory: check/uncheck to enforce related records
12. Memo Mandatory: check/uncheck to enforce time entry description
13. Only Clock in Allowed: check/uncheck to disable timesheet and allow only clock in option
14. Enable Geo Location: check/uncheck to enable Geo Location feature. Captures coordinates via user's browser. Does not integrate to NetSuite.
15. Period Length: Max 14 - NetSuite supports 7 day timesheet period. To enable this field please contact support@infinetcloud.com
16. Time Increments: Set desired rate (* mandatory field)
17. Enable Quick Time Entry: check/uncheck to enable Quick Time Entry feature.
18. Clock/timer reminder (hours, 0 to disable): Set a time period after which the app sends a reminder with information that Clock/ timer is still running!
19. : Set a time period after which the app auto-terminates the Clock/timer.
20. Clock/timer timeout notify also approver: check/uncheck to enable sending an email notification to the approver about auto-terminated time entry
21. Active: check/uncheck to enable sending an email notification to the approver about auto-terminated time entry
Make sure to save all your settings.
To make fields 9 - 14 clickable. They must be enabled first. To do that, move all required fields from the left to the right side of the list of Enabled Fields. Then you can save the changes.
Subsidiary Specific Time Configuration
When one or more Time Configurations exist, a configuration can be applied at the subsidiary level. This means that all employees within the Subsidiary will have the assigned Configuration applied. To to do this, follow these steps:
Navigate to Administration > additional setup ... > Lists > Subsidiaries
Click on the relevant Subsidiary
Click on the Pencil icon next to the Time Configuration field.
Select the Time Configuration you wish to link to the Subsidiary
Save
Employee Specific Time Configuration
You can also assign a Time Configuration at the more granular Employee level. To do this, follow these steps for each applicable Employee:
- Navigate to Administration > Employee
- Click on the relevant Employee
- Scroll down to 'Timesheet Details' and click on the Pencil icon next to the Time Configuration field.
- Select the Time Configuration you wish to link to the Employee
- Save