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The Approve Payslips screen allows you to view details by employee with comparisons to the previous pay run.

Make sure you check the Net Variance and Gross Variance columns. Alternatively you can also open payslips for each employee using one of the available links:

  • Current - Opens the current payslip in another tab.
  • Previous - Opens the last payslip for the Employee in another tab.
     



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For a more detailed look, run a variance report and select the current Pay Run to obtain a comparison.  If you don't have a customised report, then use the standard report which is accessible from the menu via Payroll Administration > Pay Reports > PR- Payslip vs Last Payslip Var Only Results

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Manually Adjusting a Payslip

When viewing a payslip record you can manually add or edit the lines on that payslip. To manually:

Edit a Detail

  1. Find the detail line under the Pay Details sublist
  2. Click the relevant Edit link
  3. Make your required changes
  4. Click the Recalculate button
  5. Follow the steps for Recalculating a Payslip below

Add a Detail

  1. Click the Manually Add Detail button
  2. A New Payslip Detail screen will open, enter all the relevant details
  3. Click the Recalculate button
  4. Follow the steps for Recalculating a Payslip below

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Recalculating a Payslip

Warning
If you manually adjust a payslip or add a detail line then you must recalculate the payslip to ensure that tax and superannuation are adjusted accordingly.

When Recalculating a Payslip there a few options available. In most situations you can recalculate using the default options.

Default options:

  • Reprocess Tax - checked
  • Reprocess Super - checked
  • Reprocess Percentages - checked
  • Normalise Leave - unchecked

When not to use defaults:

If you've added a Super or Tax line at the Enter One Off stage, or made manual changes to Super or Tax calculations when reviewing a payslip then you should not use the default options when recalculating a payslip as this may result you in your changes being overwritten. In such circumstances you should uncheck the relative checkbox (e.g. Reprocess Super or Reprocess Tax).

You should also ensure that the Payslip Balances.



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Ensuring a Payslip Balances

If a payslip is edited and not recalculated it will not balance. You can check this by clicking the Show Posting button and making sure the Balance is 0.00. To hide the information again, click the Hide Posting button.


Approving Payslips

Once you have checked all the payslips, made any required manual changes and recalculated then you can move onto posting. To move onto the next step, click the Submit button on the Approve Payslips screen and go to Post Pay Run