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You will see an entry similar to the one above. It shows the hours in the Memo field which you can reconcile against the timesheets for the employee and check that the amounts match back to your payslips.
If you are OK with the calculations above, then when you want to create the journal, you will want to remove the employee and sub type. You can do this by marking the Hide Employee checkbox and unmarking the Show Subtype checkboxes. If the screen does not refresh automatically, click on Get Data.
You can set the posting period and posting date to any period, but the journal will not post if the accounting period is closed. Click on Create Journal. The resulting journal will re-allocate the cost between the classifications with an offsetting Debit/Credit in and out of the same account.
The re-allocation should be run directly after your pay run has been completed. This will ensure that there are no changes to the classifications on the employee record.
This process can not be run more than once for the pay run. If you select the pay run again, you will get the following message:
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