Overview

The add and update of employee records is managed by a separate action, rather than an action applied to the employee record, this allows greater granularity in validation, and to provide greater flexibility in how the information is provided and updated. The data submitted for the syncemployee function breaks down into the following groups:

Personal Information
Bank Account Information
Super Fund Information
Tax Information
Payroll Information
Pay Components
Custom

Function: Sync Employee

Back to Payroll REST Integration

The personal information should always be included in the create and subsequent updates and the values are compared against the existing record to decide whether to update or not. For the other groups they will only be validated and updated if they are included in the request. So as an example you may specify the tax details in the first create and then never submit them again so you would not include the tax group.

Personal Information

The personal information should always be included in the create and subsequent updates and the values are compared against the existing record to decide whether to update or not.

Request Field	Description	NetSuite ID	Memo
id	Netsuite Internal Id	internalid	if set query will be treated as an update
salutation	Salutation (Mr, Mrs etc)	salutation
firstname	First name of employee	firstname
lastname	Last name of employee	lastname
jobtitle	Employees's Position or Job Title	custentity_pr_position_title	field will be compared against existing job titles and will be added if not found (e.g Junior Developer)
email	email	email	will also be populated into email for payslip field
gender	gender	gender	m or f (note: if M or F is sent the field will be set to lower case)
phone	phone number	phone
mobilephone	mobile number	mobilephone
hiredate	date of start of employment	hiredate
birthdate	date of birth	birthdate
subsidiary	subsidiary	subsidiary	NetSuite One World Only
department	department	department	internal id of the netsuite department
classification	classification	classification	internalid of the netsuite classification
location	location	location	internalid of the netsuite location
address.address1	first line of residential address	addressbook.addr1
address.address2	second line of residential address	addressbook.addr2
address.address3	third line of residential address	addressbook.addr3
address.city	city	city	Sydney, Melbourne, etc
address.state	state	state	NSW, QLD, SA, NT, TAS, VIC, WA
address.zip	postcode	zip	2046
address.country	country	country	should be set to AU

The following example shows a request to create a new employee passing just the personal details

Example Employee Sync Request

{
"action" : "function",
"function" : "syncemployee",
"data" : {
        "salutation": "Mr",
        "firstname": "Test",
        "lastname": "Person",
        "email": "test@infinetcloud.com",
        "hiredate": "2013-05-05",
        "birthdate": "1976-01-12",
        "subsidiary": "2",
        "address": {
            "address1": "2 Kings Park Circuit",
            "address2": "Five Dock",
            "address3": "",
            "city": "Sydney",
            "state": "NSW",
            "zip": "2046",
            "country": "AU"
        }
};

Bank Detail Information

The bank details will be used to set the primary bank details for payroll associated to the employee record

Request Field	Description	NetSuite ID	Memo
bankaccount.name	Bank Account Name	custentity_eft_bnk_acct_name	Account Name
bankaccount.accountnumber	Bank Account Number	custentity_eft_bnk_acct_no	Account Number
bankaccount.bsbnumber	Bank Account BSB	custentity_eft_bsbno	Account BSB
bankaccount.paymentdescription	Bank Account Description	custentity_eft_bnk_acct_desc	Description that will appear in payee's statement normally Salary, Wages etc

"data" : {
"bankaccount" : {
"name" : "Paul Simmons",
"accountnumber" : "12345678",
"bsbnumber" : "123456",
"paymentdescription" : "Salary"
}}

Tax Information

The tax section is used to set the employees TFN, tax scale. The TFN field is mandatory as is one of:

Specifying the tax scale by name
Specifying the tax scale by its ID (using the supported additional record type)
Specifying the answers to the tax scale declarations

The fields required in the section are as follows:

Request Field	Description	NetSuite ID	Memo
tfn	The employees tax file number	custentity_pr_tfn	The tax field number is mandatory if not known it should be populated with a default (000000000 or 111111111)
leaveloadingpercentage	The leave loading percentage	custentity_pr_pay_leave_loading
taxscale	The text description of a tax scale (e.g	custentity_employee_tax_scale	If specified this will attempt to match a tax scale (move to payroll)
taxscaleid	The netsuite id of a tax scale (e.g. 1)	custentity_employee_tax_scale	the list of tax scales can be obtained using getList on tax scale (move to payroll
declaration.residentstatus	whether the employee is resident for tax purposes	custentity_pr_resident_status	RESIDENT or NONRESIDENT
declaration.claimtaxfreethreshold	whether the employee can claim tax free threshold	custentity_pr_claim_tax_free_threshold	True or False
declaration.claimsenioroffset	whether the employee can claim the senior tax offset	custentity_pr_claim_senior_tax_offset	True or False
declaration.seniorcouplestatus	if the employee can claim senior tax offset what is their couple status	custentity_pr_senior_couple_status	SINGLE, COUPLE, ILLNESSSEPERATEDCOUPLE, NONE
declaration.sfss	Whether employee has SFSS Debt	custentity_pr_help_sfss_var	True or False
declaration.help	Whether employee has HELP Debt	custentity_pr_help_sfss_var	True or False
declaration.medicareexempt	Status of employee's medicare exemption	custentity_pr_ml_exemption	NONE, FULL or HALF
declaration.payleaveloading	Whether employee receives leave loading	custentity_pr_pay_leave_loading	True or False

// Example 1: Setting tax scale based on Tax Scale Name
{"data" : {
 	"tax" : {
		"tfn" : "12345678",
		"taxscale" : "No tax-free threshold (1a) with HELP debt"
	}
}}

// Example 2: Setting tax scale based on Tax Scale Id
{"data" : {
 	"tax" : {
		"tfn" : "12345678",
		"taxscaleid" : "23"
	}
}}

// Example 3: Setting tax scale based on Declaration
{"data" : {
        "tax": {
            "tfn": '11111111',
            "declaration": {
                "claimtaxfreethreshold" : false,
                "claimsenioroffset" : false,
                "sfss": false,
                "help": false,
		   }
        },
}}

Superfund Information

The super fund information will be used to perform two actions; create a new super fund record if one is not matched with the supplied details, then create or update an employee super fund record.

Request Field	Description	Netsuite ID	Memo
name	the name of the superfund	customrecord_pr_employee_super_funds.custrecord_esf_super_fund
membershipno	the membership number of the employee	customrecord_pr_employee_super_funds.custrecord_esf_membership_no
smsf	identifies whether the fund is a self managed superfund	custrecord_pr_sf_smsf	true or false
abn	the ABN of the super fund	custrecord_pr_esf_abn
spin	the SPIN of the superfund	custrecord_pr_esf_spin
usi	the unique super fund identifier	custrecord_pr_esf_usi	This field is mandatory once superstream is imposed
esa	the electronic service address	custrecord_pr_esf_esa	This field is mandatory for self managed superfunds

Superstream

With the full introduction of superstream a number of these fields will become deprecated and changes will be made as to how the superfund is found (proposed to use USI)

Payroll Information

The payroll information will be used to configure the details of how the employee is paid

Request Field	Description	Netsuite ID	Memo
template	Pay template	n/a	(future development)
country	Pay country	custentity_pr_country	AU
paytype	Pay type for this employee	custentity_pay_type	SALARY or WAGE
payrollid	Employees's payroll reference	custentity_pr_payroll_id	ID of employee for payroll purposes
payfrequency	Pay frequency for this employee	custentity_pay_freq	WEEKLY or FORTNIGHTLY or MONTHLY
state	The payroll state the employee is taxed within (this can be different from the residential address)	custentity_employee_payroll_state	NSW, QLD, SA, NT, TAS, VIC, WA
ordinaryweekhours	Enter the number of ordinary hours for an employees normal working week. This field will populate the number of normal time hours for a waged employee and forms the basis for a number of basic payroll calculations such as overtime and accrued annual leave. A company default is set in payroll config.	custentity_pr_standard_week	Set to 0 if employee is pay from netsuite time
payfromtime	Wages Employees only. Check this box if the employee is paid based on time logged in NetSuite. The employee will need to be wages and have a pay component of 0 hours with an hourly rate complete.	custentity_pr_pay_time	true or false
accrueleavefromtime	Waged Employees Only - Check this box if the employee accrues leave based on the number of hours paid on the payslip (normal time and paid holiday time, does not include overtime) and NOT based on their standard working week. Do not check if salaried.	custentity_pr_accrue_leave_hours	true or false
emailforpayslip	The email address used for sending payslips	custentity_pr_email_for_payslips	If empty this will default to the email specified on the employee body

Note: On create of the employee record payroll fields will be defaulted from the payroll configuration record before the specific fields are specified

{
"data" : {
	"payroll" : {
		"country" : "AU",
		"paytype" : "SALARY",
		"payrollid" : "PR12345",
		"payfrequency" : "FORTNIGHTLY",
		"state" : "QLD",
		"ordinaryweekhours" : "38",
		"payfromtime" : True,
		"accrueleavefromtime" : "False",
		"emailforpayslip" : "personalemail@gmail.com"
		}
	}
}

An example of a full submission include bank detail, superfund, tax and payroll is shown below:

Example Request

{
    "action": "function",
    "function" : "syncemployee",
	"data": {
        "salutation": "Mr",
        "firstname": "Test",
        "lastname": "Person",
        "email": "test@infinetcloud.com",
        "hiredate": "2013-05-05",
        "birthdate": "1976-01-12",
        "subsidiary": "2",
        "address": {
            "address1": "2 Kings Park Circuit",
            "address2": "Five Dock",
            "address3": "Somewhere",
            "city": "Sydney",
            "state": "NSW",
            "zip": "2046",
            "country": "AU"
        },
        "bankaccount": {
            "name": '',
            "bsb" : '',
            "accountno" : ''
        },
        "superfund": {
            "name" : 'Host - plus',
            "abn" : "",
            "usi" : "",
            "esa" : "",
            "membershipno" : "10052345"
        },
        "tax": {
			"tfn" : "12345678",
			"taxscale" : "No tax-free threshold (1a) with HELP debt"
        },
        "payroll":
        {
			"country" : "AU",
			"paytype" : "SALARY",
			"payrollid" : "PR12345",
			"payfrequency" : "FORTNIGHTLY",
			"state" : "QLD",
			"ordinaryweekhours" : "38",
			"payfromtime" : True,
			"accrueleavefromtime" : "False",
			"emailforpayslip" : "personalemail@gmail.com"
        }
    }