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Overview

The MyPay Time features offer the ability to create specific settings for Time Entry. The easy to use interface allows a unique set and forget configuration set specific to your organisation and/or Employees.

Default Configuration

You can use MyPay Time features without configuring any option. Following are the parameters used:

  • Period Start Day: Monday

  • Period Length: 7

  • Time increments: 1

  • Allow Project Tasks
  • Allow Memo

  • Allow Service Items

  • Allow Pay Items

Overriding the Default Configuration

As a MyPay Admin, you can easily override the above default configuration by creating a New Time Configuration. Time configurations can be applied in one of two ways (see below). To create a new Time Configuration, follow these steps:

  1. Log into MyPay using ADMIN user

  2. You should see the Administration menu across the menu bar

  3. Navigate to additional setup ... > Time & Allowances > Configuration

  4. Click the Create 

  5. Set the configuration fields as follows:

    1. Name: Enter a descriptive name for this time configuration

    2. Period Start Day: Select the day of the week that time entries commence

    3. Close Date: Select the date this configuration ends at
    4. Enabled Fields: Select fields to show in the Timesheet (Right side of the List contains active fields)
    5. Column Count: Select how many columns to use in the Timesheet
    6. Notifications: check/uncheck to suppress notifications 
    7. Start/End on period entry: check/uncheck to enter daily Start and Finish times and have the system calculate hours/minutes
    8. Period Start Date: Select the date this configuration will start from
    9. Service Items Mandatory: check/uncheck to enforce Service Items
    10. Pay Items Mandatory: check/uncheck to enforce Pay Component Sub Type list
    11. Related Records Mandatory: check/uncheck to enforce related records
    12. Memo Mandatory: check/uncheck to enforce time entry description 

    13. Only Clock in Allowed: check/uncheck to disable timesheet and allow only clock in option

    14. Enable Geo Location: check/uncheck to enable Geo Location feature. Captures coordinates via user's browser. Does not integrate to NetSuite. 
    15. Period Length: Max 14 - NetSuite supports 7 day timesheet period. To enable this field please contact support@infinetcloud.com
    16. Time Increments: Set desired rate

    17. Active: Check this box to indicate this record is active

  6. Click Save
Page Contents

Subsidiary Specific Time Configuration

When one or more Time Configurations exist, a configuration can be applied at the subsidiary level. This means that all employees within the Subsidiary will have the assigned Configuration applied. To to do this, follow these steps:

  1. Navigate to Administration > additional setup ... > Lists > Subsidiaries

  2. Click on the relevant Subsidiary

  3. Click on the Pencil icon next to the Time Configuration field.

  4. Select the Time Configuration you wish to link to the Subsidiary

  5. Save

Employee Specific Time Configuration

You can also assign a Time Configuration at the more granular Employee level. To do this, follow these steps for each applicable Employee:

  1. Navigate to Administration > Employee
  2. Click on the relevant Employee
  3. Scroll down to 'Timesheet Details' and click on the Pencil icon next to the Time Configuration field.
  4. Select the Time Configuration you wish to link to the Employee
  5. Save
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