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Overview

Under Payday Filing, you will need to upload the details of new and departing employees. This information is expected to be supplied to IR no later than the next filing of employment information but can be supplied earlier as per the Taxation Act 2018 - Section 23 L.

You can use Infinet Cloud Payroll to generate the Employee Details (CSV) file for these employees.

Important Info

Existing employees do not need to be reported to the IR, I.e. via a Payday Employee Details report.

On this page:

NZ Payday Filing Guide pages:

Generating a New Report

  1. To generate a new Employee Detail Payday report (CSV) file to upload to the IR, follow these steps:
  2. From the menu, select Payroll Administration > NZ Reports > Generate IR Payday Report


  3. If not selected, select Employee Details from the Report Type dropdown
  4. Set the following fields:
    1. Subsidiary - the subsidiary you want to include employees from
    2. Reporting Contact - the person who will be submitting this report to the IR
    3. Start Date - employees you have a Hire or Termination date after this date will be included
    4. End Date - employees who have a Hire or Termination date before this date will be included
  5. Click the Preview button
  6. A few notes regarding this screen:
    • Any validation errors will be displayed in the top, you should review these and (if applicable) fix them.
    • If more than 25 results are returned, the results will "paginate". To switch between pages, use the 1 to 25 of X dropdown on the right.
    • To see a preview of the CSV file that will be created switch to the File Preview tab.
    • If you need to make any changes (e.g. update an employee's details, or change the Start Date) then make sure you click the Refresh button so that the changes are reflected.
  7. Once you are happy with the report, click the Save and Download button
  8. You will be redirected to a new Payroll Report Export record.
  9. Click the download link to download the Payday Employee Details report you just generated.

Regenerating a Payday Report

To regenerate a previously created Payday Report:

  1. Locate the relevant Payday Report (see section below)
  2. Click the Regenerate Export File button


  3. Review the data / preview.
  4. Click the Save and Download button.
  5. Click the download link to download the latest file to your computer

Locating a Previous Payday Report

Sometimes, you may need to locate the Employee Details Payday Report where an employee was last included. The easiest way to do this is:

  1. Locate the Employee in question
  2. Under the Tax Info tab, find the NZ Payday Report field and click through to the linked record.
    • If the field is empty then the employee has not been included in a Employee Details Payday Report.
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