Overview
Making time entries using Timesheet is very easy and intuitive. The main advantage of adding time in Timesheet mode is that you can do time entries for the whole working week at once.
Auto Save
MyPay has an auto-save feature, so whilst entering time all changes will be auto-saved - there is no save button. You only have to Submit for Approval once all time is entered for a period.
Completing basic time entry
Make sure to fill in all required fields marked with a red asterisk *
- On the left menu bar, choose: Time & Allowance → Time & Allowance Entry
- Switch to the Timesheet mode
- Choose a working week
- Fill in hours for individual working days
- Fill in the rest of the fields based on your organisation's Time Configuration
Submitting timesheet
After finishing time entries for the whole week, do not forget to Submit the timesheet.
Adding Allowance
- Use the box at the end of the line to Add Allowance lines
- To enter another row of time just click in the blank row below
- Remember, any details you entered will be auto-saved
Customer/Project/Task filtering options
There are following options how to search/filter within the Customer / Project / Task / Case Field:
- type prefix cus: , pro: , task: , case: to filter only records related to specific customers, projects, tasks or cases
- insert double quotes around a phrase or keyword to get the exact match
- combine both above
example:
pro: "project xy" task:"my task"
Delete or Modify Timesheets
Prior to Submit for approval, use the 'X' on the right-hand side of the timesheet line to delete any time entered.
If the fields are greyed out, check the 'See Award Time' and adjust time accordingly.
Time Summary
From the Home Dashboard, users can view their Time Summary.
Open Time - Time that has been entered but not Submitted for approval
Pending Time - Time submitted for approval, but not yet approved.
From this portlet, you can click on the list icon and you will be directed to the Time Entry screen where you can either complete your entry and Submit for approval, or view the time entries pending approval.
