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Overview

It's important to understand the difference between an Employee and a User. An Employee is an employee as is in your organisation and in your NetSuite account. A User is an Employee that also has been granted access (invited) to MyPay.

Inviting Employee(s) to MyPay

  1. As an Admin, from the Administration menu select an ADMIN on the main menu bar, choose: Administration → Employees
  2. Mark the Employee(s) you would like to invite to MyPay
  3. Click the Invite to MyPay button
  4. Select the Role you want to assign to the Employeesthe Employee(s)
  5. Click the Invite Employees to MyPay button
  6. The selected Employee(s) will now receive an email with further instructions on setting up their login access.
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Managing Users

The best place to start when managing your users is the Active Employees list. This is only accessible as an Admin. To view the list, from the Setup menu select Active Users.

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Adding roles to Users

  1. As an ADMIN on the main menu bar, choose: Administration → Active Users
  2. Click on a user you want to add a role to
  3. Click the Add Role button
  4. Select the Role you want to assign to the Employee
  5. Click the Add selected role button

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Removing role(s) from Users

Warning

Do not remove all user roles from any active user. If there is a user with no role assigned the user will not be able to log into MyPay!

  1. As an ADMIN on the main menu bar, choose: Administration → Active Users
  2. Click on a user you want to remove a role from
  3. Select the Role(s) you want to remove

  4. Click the Remove Role button



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Resetting 2FA

If a user is having trouble logging in, as Admin you can reset their 2FA settings. To do this:

  1. Go to the menu Administration > As an ADMIN on the main menu bar, choose: Administration → Active Users
  2. Click the relative Useron a user you want to Reset 2FA for
  3. Click the Reset  Reset 2FA button button
  4. Upon next login, the user will now be prompted to setup 2FA again.

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Disabling/Enabling 2FA

Warning
To protect your data, Infinet Cloud strongly recommend againsts against disabling 2FA for a user/employee. You should only do this in exceptional circumstances and you do so at your own risk.
To disable 2FA for an employee, follow the Resetting 2FA instructions above but click the Disable 2FA button.
  1. As an ADMIN on the main menu bar, choose: Administration → Active Users
  2. Click on a user you want to Disable or Enable 2FA for
  3. Click the Disable/Enable button

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License Limits

Your MyPay license limits the number of Users that you can access MyPay. Any User where the following is TRUE counts towards this limit:

  • Is a User (not an Employee) of MyPay
  • Associated Employee record is Active and MyPay Access is enabled (both of these values are derived from your NetSuite account)
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Note: An Admin can invite Employees beyond your license limit. Only once the employee completes registration do they count towards the license limit. Once the license limit is reached, any employee(s) that attempts to complete their registration will get an error and will be prevent from becoming a user.

Checking your License Limit

The easiest way to view your license limit is to login into MyPay as an Admin, and select Settings from the top-right profile menu, on the Settings page, select Company Preferences tab.

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  1. As an ADMIN on the main menu bar, choose: Administration
  2. On the left menu bar, choose: Company Preferences
  3. Down the page, you can find a number of available licenses

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