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Overview

The MyPay Time features offer the ability to create specific settings for Time Entry. The easy-to-use interface allows a unique set-and-forget configuration set sets specific to your organisation and/or Employees.

Default

1. Default Configuration

You can use MyPay Time features without configuring any option.

Following

The following are the parameters used:

  • Period Start Day: Monday

  • Period Length: 7

  • Time increments: 1

  • Allow Project Tasks
  • Allow Memo

  • Allow Service Items: Yes

  • Allow Pay Items: Yes

  • Allow Project Tasks: Yes

2. Overriding the Default Configuration

As a MyPay Admin, you can easily override the above default configuration by creating a New Time Configuration. Time configurations can be applied in

one of

two ways (see below).
To create a new Time Configuration, follow these steps:


I. Log into MyPay using ADMIN user

You should

(see the

Time 

Administration menu across the menu bar

  • Navigate to Time > Configuration

  • Click the Create 

    • )

    II. As an ADMIN on the main menu bar, choose: Administration

    III. On the left menu bar, choose: Time & Allowance → Configuration and click Create

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    IV. Set the configuration fields as follows:

    1. Name:

     Enter

     Enter a descriptive name for this time configuration (* mandatory field)

    2. Period Start Day:

     Select

     Select the day of the week that time entries commence

  • Period Length: Max 14 - NetSuite supports 7 day timesheet period. To enable this field please contact support@infinetcloud.com

  • Time Increments: Set desired rate

    • .  (* mandatory field)

    3. Period Start Date:

     Select

     Select the date this configuration will start

    fromNotifications: check

    from  (* mandatory field)

    4. Close Date: Select the date this configuration ends at

    5. Enabled Fields: Select fields to show in the Timesheet (Right side of the List contains active fields)

    6. Column Count: Select how many columns to use in the Timesheet  (* mandatory field)

    7. Notifications: check/uncheck to suppress notifications 

    8. Start/End on period entry:

     check

     check/uncheck to enter daily Start and Finish times and have the system calculate hours/minutes

    Allow

    9. Service Items Mandatory: check

    /uncheck to show/hide Service Items in 'More Fields' Allow Pay Items

    (mandatory) or uncheck (optional). 

    10. Pay Items Mandatory: check/uncheck

    to show/hide

    to enforce Pay Component Sub Type list

    in 'More Fields'Allow

    11. Related Records Mandatory:

     check/uncheck to show/hide

     check/uncheck to enforce related records

    12. Memo Mandatory:

     check

     check/uncheck to enforce time entry description 

  • Hide Tags: check/uncheck to show/hide classification tags - Tags default from the NetSuite Employee record and can be changed on timesheet entry, if required.

    • 13. Only Clock in Allowed: check/uncheck to disable timesheet and allow only clock in option

    14. Enable Geo Location:

     check

     check/uncheck to enable Geo Location feature. Captures coordinates via user's browser. Does not integrate to NetSuite. 

    15. Period Length: Max 14 - NetSuite supports 7 day timesheet period. To enable this field please contact support@infinetcloud.com

    16. Time Increments: Set desired rate  (* mandatory field)

    17. Enable Quick Time Entry: check/uncheck to enable Quick Time Entry feature.

    18. Clock/timer reminder (hours, 0 to disable): Set a time period after which the app sends a reminder with information that Clock/ timer is still running!

    19. : Set a time period after which the app auto-terminates the Clock/timer.

    20. Clock/timer timeout notify also approver: check/uncheck to enable sending an email notification to the approver about auto-terminated time entry

    21. Active:

    Check this box to indicate this record is activeClick Save

    enable this time configuration

    Note

    Make sure to save all your settings.

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    Info

    To make fields 9 - 14 clickable. They must be enabled first. To do that, move all required fields from the left to the right side of the list of Enabled Fields. Then you can save the changes.

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    Panel
    titlePage Contents

    Table of Contents


    Subsidiary Specific Time Configuration

    When one or more Time Configurations exist, a configuration can be applied at the subsidiary level. This means that all employees within the Subsidiary will have the assigned Configuration applied. To to do this, follow these steps:

    1. As an ADMIN on the main menu bar, choose:

  • Navigate to Setup > Subsidiaries

    • Click on
    1.  Administration
    2. On the left menu bar, choose: Lists → Subsidiaries → Subsidiaries  and click Create
    3. Click the relevant Subsidiary
    4. Click
    on the Pencil icon next to the Time Configuration field.
    1. Edit
    2. Select the Time Configuration you wish to link to the Subsidiary
    3. Save changes

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    Employee Specific Time Configuration

    You can also assign a Time Configuration at the more granular Employee level. To do this, follow these steps for each applicable Employee:

    1. Navigate to Setup > Employee
    2. Click on As an ADMIN on the main menu bar, choose: Administration → Employees
    3. Click the relevant EmployeeScroll down to 'Timesheet Details' and click on the Pencil icon next to the Time Configuration
    4. field.On the left menu bar, choose: Configuration
    5. Click Edit
    6. Select the Time Configuration you wish to link to the Employeethe Employee
    7. Save changes

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