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Overview

The MyPay Time features offer the ability to create specific settings for Time Entry. The easy-to-use interface allows a unique set-and-forget configuration sets specific to your organisation . By default the following settings are and/or Employees.

1. Default Configuration

You can use MyPay Time features without configuring any option. The following are the parameters used:

  • Period Start Day: Monday

  • Period Length: 7

  • Time increments: 1

  • Allow Project Tasks
  • Allow Memo

  • Allow Service Items: Yes

  • Allow Pay Items: Yes

  • Allow Project Tasks: Yes

Follow the simple steps below to create specific time configurations. If you have multiple subsidiaries, refer to Subsidiary Specific Time Configuration.

New Time Configuration

2. Overriding the Default Configuration

As a MyPay Admin, you can easily override the above default configuration by creating a New Time Configuration. Time configurations can be applied in two ways (see below).
To create a new Time Configuration, follow these steps:


I. Log into MyPay using ADMIN user

.

  1. or change roles in the top right-hand corner of the page

You should

(see the

Time 

Administration menu across the menu bar

  1. if can not see the Time menu, wait 10 minutes for the synch process to occur

  • Navigate to Time > Configuration

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  • Click the Create button

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    • )

    II. As an ADMIN on the main menu bar, choose: Administration

    III. On the left menu bar, choose: Time & Allowance → Configuration and click Create

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    IV. Set the configuration fields as follows:

    1. Name:

     Enter

     Enter a descriptive name for this time configuration (* mandatory field)

    2. Period Start Day:

     Select

     Select the day of the week that time entries

    should begin with (typically MONDAY or SUNDAY)

  • Period Length: Set to 7

  • Time Increments: Set to 1

    • commence.  (* mandatory field)

    3. Period Start Date:

     Select

     Select the date this configuration will start from  (

    Date must be same 

    * mandatory field)

    4. Close Date: Select the date this configuration ends at

    5. Enabled Fields: Select fields to show in the Timesheet (Right side of the List contains active fields)

    6. Column Count: Select how many columns to use in the Timesheet  (* mandatory field)

    7. Notifications: check/uncheck to suppress notifications 

    8. Start/End on period entry:

     Ideal for entering

     check/uncheck to enter daily Start and Finish times and

    having

    have the system calculate

    the

    hours/minutes

    Allow

    9. Service Items

    : Check this box if you wish to show Service Items in the dropdown

  • Allow Pay Items: Check this box if you wish to show the Pay Item / Payroll Item / Pay Component Sub Type dropdown

  • Allow Project Tasks: Check this box if you wish to show the Project (Task) dropdown

  • Hide Tags: Used to show classifications attached to the transaction

  • Active: Check this box to indicate this record is active

  • Save

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    Table of Contents

    Subsidiary Specific Time Configuration

  • Using the menu, navigate to Setup > Subsidiaries

  • Click on the relevant Subsidiary

    • Click on the Pencil icon next to the Time Configuration field.

    Mandatory: check (mandatory) or uncheck (optional). 

    10. Pay Items Mandatory: check/uncheck to enforce Pay Component Sub Type list

    11. Related Records Mandatory: check/uncheck to enforce related records

    12. Memo Mandatory: check/uncheck to enforce time entry description 

    13. Only Clock in Allowed: check/uncheck to disable timesheet and allow only clock in option

    14. Enable Geo Location: check/uncheck to enable Geo Location feature. Captures coordinates via user's browser. Does not integrate to NetSuite. 

    15. Period Length: Max 14 - NetSuite supports 7 day timesheet period. To enable this field please contact support@infinetcloud.com

    16. Time Increments: Set desired rate  (* mandatory field)

    17. Enable Quick Time Entry: check/uncheck to enable Quick Time Entry feature.

    18. Clock/timer reminder (hours, 0 to disable): Set a time period after which the app sends a reminder with information that Clock/ timer is still running!

    19. : Set a time period after which the app auto-terminates the Clock/timer.

    20. Clock/timer timeout notify also approver: check/uncheck to enable sending an email notification to the approver about auto-terminated time entry

    21. Active: enable this time configuration

    Note

    Make sure to save all your settings.

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    Info

    To make fields 9 - 14 clickable. They must be enabled first. To do that, move all required fields from the left to the right side of the list of Enabled Fields. Then you can save the changes.

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    Table of Contents


    Subsidiary Specific Time Configuration

    When one or more Time Configurations exist, a configuration can be applied at the subsidiary level. This means that all employees within the Subsidiary will have the assigned Configuration applied. To to do this, follow these steps:

    1. As an ADMIN on the main menu bar, choose: Administration
    2. On the left menu bar, choose: Lists → Subsidiaries → Subsidiaries  and click Create
    3. Click the relevant Subsidiary
    4. Click Edit
    5. Select the Time Configuration you wish to link to the Subsidiary
    6. Save changes

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    Employee Specific Time Configuration

  • Using the menu, navigate to Setup > Employee
  • Click on the relevant Employee
    • Scroll down to 'Timesheet Details' and click on the Pencil icon next to the Time Configuration field.

    You can also assign a Time Configuration at the more granular Employee level. To do this, follow these steps for each applicable Employee:

    1. As an ADMIN on the main menu bar, choose: Administration → Employees
    2. Click the relevant Employee
    3. On the left menu bar, choose: Configuration
    4. Click Edit
    5. Select the Time Configuration you wish to link to the Employeethe Employee
    6. Save changes

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