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titleUpdate 20/4/2020 am

We are currently finalising our automation update and will have further information on this page later today. Thanks for your patience. 

Warning
titleUpdate 14/04/2020 am

The ATO's reporting requirements for this initiative can be reviewed in the PDF STP and JobKeeper DSP factsheet.pdf  As an employer it is your responsibility to understand and comply with legislation. It is very important you fully understand this measure and your responsibilities. Failure to register with ATO and apply for the subsidy or report correctly to ATO may result in delays or prevent you from being reimbursed. From Monday 4 May, eligible employers may apply for the JobKeeper payment on the ATO Business Portal or Online services for agents. 


We still intend trying to automate some of this but to do that properly we need time to design, develop, test and release. The ATO have complicated this matter significantly with the STP reporting requirements that were released late Wednesday.  The update we had planned is insufficient to do this at this time.


In addition to the PDF above the key links we think you must minimally understand are below. 

https://treasury.gov.au/sites/default/files/2020-04/Fact_sheet_Info_for_Employers_2.pdf

https://treasury.gov.au/sites/default/files/2020-04/JobKeeper_frequently_asked_questions_2.pdf

https://www.ato.gov.au/general/gen/JobKeeper-payment/


So at this time you should take your own legal guidance if you feel you need to pay your employees the top up amount.  There is a possibility you will need to manually adjust anything you have done already or do prior to our automation if it does not meet the ATO requirements in the STP factsheet.

The ATO says :

"For the transition into the JobKeeper payment, the employer can retrospectively apply this payment for paydays on or after 30 March by the end of April."


Our intention is to automate the following in our update:

  • Automated creation of the relevant payroll sub types to be used in the STP reporting. 
    • AU Stand Down Leave
    • AU JobKeeper Payment with Super
    • AU JobKeeper Payment no Super
    • JOBKEEPER-START-FNxx
    • JOBKEEPER-FINISH-FNxx
  • Automated top up during payroll processing of taxable income to $1,500 Per fortnight equivalent for employees who are below the threshold based on the Payment type you select for each employee. (Essentially superable or not) It will be up to the employer if they want to pay superannuation on any additional wage paid because of the JobKeeper Payment.
  • Automated summary reporting via STP to use the correct description for either of the Jobkeeper Payment types regardless which one you choose to use.  (JOBKEEPER-TOPUP)
  • Automated creation of the STP reporting lines for JOBKEEPER-START-FNxx
  • Automatically include any employees who are eligible in the pay run initiate screen even if they don't have timesheets to process. Eg. Casuals who are set as "Pay from NetSuite time" wouldn't normally show. 


After the update you will need to:

  • Run a mass update on your eligible employees to set the required JobKeeper payment type to be used for that employee.  (Essentially superable or not)
  • Ensure any employees are on Stand down leave requests if appropriate. Stand Down Leave Setup
  • Process payroll for all eligible employees. 
  • Manually adjust termination pays to top-up as required. (There is no guidance on applying this to termination payouts)
  • Manually adjust anyone with a Salary Sacrifice whose taxable income is impacted. (There is no guidance on applying this to Sal Sacrifice at this time)
  • Manually add a Payslip detail line (JOBKEEPER-FINISH-FNxx) for any eligible employees who terminate or are no longer eligible within the 13 fortnights. 


So, how do you apply those requirements currently? Well they are news to all of us and we are still digesting so if possible we would suggest you wait for us to update our Knowledge base further or wait for our automation update to be released towards the end of this week....(We hope)



Info

Until our automation update is ready, customers who choose to pay their employees the top up will need to do so manually. 

We can still push an update with the Stand down leave and JobKeeper payment sub types ONLY. Please email support@infinetcloud.com to request update 20.1.02-JK.  NB: There is no automation other than creating the sub types. The STP reporting will be incorrect but once we have done the full automation update, if customers use our sub types, then we can correct the descriptions and complete the other requirements.   

After the update, firstly ensure any employees are on Stand down leave requests if appropriate. Stand Down Leave Setup

The allowance top up can be added at "one-offs" during payroll processing or as a pay component. Payroll can use "show all employees" check box when they initiate a pay run to see casuals who wouldn't normally show if they don't have timesheets.  

Employees over $1500 per fortnight taxable income are processed as normal, the full automation update will ensure the ATO is notified of the JOBKEEPER-START-FNxx when their next pay is run. 



As I'm sure you can appreciate this is out of our control and we are doing our best to keep up with this as much as possible. Please be patient with our support staff, we are doing our best but are unable to respond fully to all queries, so you will likely be directed to our Knowledge base links when available. 


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Info
titleUpdate 9/4/2020 am

For those who need to process this today, Infinet Cloud Payroll update bundle now contains automated creation of the AU Stand Down Leave sub type and sub types for JobKeeper payments (with and without Super). The update will take about 10 minutes and can be pushed at any time. Please email support@infinetcloud.com to request update 20.1.02-JK . Further updates to follow as the legislation has now passed although no additional guidance from ATO or Treasury or FWA as yet. 

Warning
titleUpdate 06/04/2020 am
  • This measure is not yet law and the Federal Government is sitting Weds 8th to pass the law. It is expected to be unopposed. You should consult your own legal advice if you are wondering if you should enact this measure before the legislation is passed. 
  • Things are changing regularly in this difficult situation. The criteria on who this applies to appears to be being reviewed and may be expanded. https://treasury.gov.au/sites/default/files/2020-04/Fact_sheet_Info_for_Employers_0.pdf
  • The ATO has not provided guidance on how this should be processed although they indicated in a webinar the payment may be an Allowance with an STP category of Other. 
  • We are considering if we can automate the most basic requirement to simply top up an employees pay to $1500 per fortnight (Equivalent). If possible we will notify customers and we are likely to require that customers request this update via an online form. Additional complexities or other variations will need to be manually managed by customer. Customer will be responsible for updating impacted employees prior to processing payroll. 
  • Many variations and scenarios may exist which impact exactly how this is applied in the system which we may have never encountered before and currently have no guidance from ATO or FWA. Eg. (Salary Sacrifice, Leave, Part period and pro rata payments, Stand down leave)
  • Please be patient with our support staff who are doing their best to get their heads around this measure and the numerous other variations in payments we are now encountering. Support is experiencing higher than usual volumes of requests so non-urgent responses may be delayed. 
  • We are in the process of creating a new KB article on how we think this could be applied manually in the system based off what we know currently. Once that is available we will link to it here. 
  • If you read everything below you will be just as informed as us!

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Info

Under the JobKeeper Payment, businesses impacted by the coronavirus will be able to access a subsidy from the Government to continue paying their employees. Affected employers will be able to claim a fortnightly payment of $1,500 per eligible employee from 30 March 2020, for a maximum period of 6 months.


Please see links below for more information regarding this. As an employer it is your responsibility to understand and comply with legislation. Please ensure you read below to understand elegibility critieria for your company and your employees. 

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