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Overview

The MyPay Time features offer the ability to create specific settings for Time Entry. The easy to use interface allows a unique set and forget configuration set specific to your organisation and/or Employees.

Default Configuration

You can use MyPay Time features without configuring any option. Following are the parameters used:

  • Period Start Day: Monday

  • Period Length: 7

  • Time increments: 1

  • Allow Service Items: Yes

  • Allow Pay Items: Yes

  • Allow Project Tasks: Yes

Overriding the Default Configuration

As a MyPay Admin, you can easily override the above default configuration by creating a New Time Configuration. Time configurations can be applied in one of two ways (see below). To create a new Time Configuration, follow these steps:

  1. Log into MyPay using ADMIN user

  2. You should see the Time menu across the menu bar

  3. Navigate to Time > Configuration

  4. Click the Create 

  5. Set the configuration fields as follows:

    1. Name: Enter a descriptive name for this time configuration

    2. Period Start Day: Select the day of the week that time entries commence

    3. Period Length: Max 14 - NetSuite supports 7 day timesheet period. To enable this field please contact support@infinetcloud.com

    4. Time Increments: Set desired rate

    5. Period Start Date: Select the date this configuration will start from
    6. Notifications: check/uncheck to suppress notifications 
    7. Start/End on period entry: check/uncheck to enter daily Start and Finish times and have the system calculate hours/minutes

    8. Allow Service Items: check/uncheck to show/hide Service Items in 'More Fields' 

    9. Allow Pay Items: check/uncheck to show/hide Pay Component Sub Type list in 'More Fields'

    10. Allow Related Records: check/uncheck to show/hide related records
    11. Memo Mandatory: check/uncheck to enforce time entry description 
    12. Hide Tags: check/uncheck to show/hide classification tags - Tags default from the NetSuite Employee record and can be changed on timesheet entry, if required.
    13. Enable Geo Location: check/uncheck to enable Geo Location feature. Captures coordinates via user's browser. Does not integrate to NetSuite. 

    14. Active: Check this box to indicate this record is active

  6. Click Save
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Subsidiary Specific Time Configuration

When one or more Time Configurations exist, a configuration can be applied at the subsidiary level. This means that all employees within the Subsidiary will have the assigned Configuration applied. To to do this, follow these steps:

  1. Navigate to Setup > Subsidiaries

  2. Click on the relevant Subsidiary

  3. Click on the Pencil icon next to the Time Configuration field.

  4. Select the Time Configuration you wish to link to the Subsidiary

  5. Save

Employee Specific Time Configuration

You can also assign a Time Configuration at the more granular Employee level. To do this, follow these steps for each applicable Employee:

  1. Navigate to Setup > Employee
  2. Click on the relevant Employee
  3. Scroll down to 'Timesheet Details' and click on the Pencil icon next to the Time Configuration field.
  4. Select the Time Configuration you wish to link to the Employee
  5. Save